Roundhay St John's Church Of England Primary School

Applying for a school place at Roundhay St John’s

We became an academy with the Leeds Diocesan Learning Trust (LDLT)  on 1st December 2023.  As such, the admission authority is now LDLT.

You can read our school’s admission polices below: 

Admission Policy September 2024 - 2025 (including supplementary information form)

Admission Policy September 2025 - 2026 (including supplementary information form)

How to apply for a September 2025 place

If you are applying for a reception place for September 2025, all applications are made in advance. Offers are made by the Local Authority on national offer day.  

You must apply to the local authority who empties your bins. If this is Leeds, go to www.leeds.gov.uk/apply. The local authority website is a composite prospectus for all Leeds schools and includes information about:  

• all of the steps you need to go through to make an application
• the key dates
• a search tool to see if your home address gives any higher priority for admission to any school(s)
• an explanation about how places are offered if there are more applications than spaces (oversubscribed)
• the online application portal - apply online and you’ll be sent your offer by email
• a summary of each school’s individual admission policy criteria
• data about who got a place in the last 3 years - this will help you work out if there is a reasonable chance of your child qualifying for a place.
• Information about applying under a specific admission criteria (such as your child being previously looked after). It is really important to ensure you submit all supporting evidence by the deadline to show you meet any such criteria.

If you are applying for admission under our faith criteria, you will need to send directly to our school (not the local authority) a competed Supplementary Information Form (SIF) which you will find with the Admission Policy. We need to receive this by 15^th January 2025 which is the same deadline as the application form.  

You also need to make an application to the local authority asking for a place at our school. You do this online at the above link.  If you don’t send the application to the local authority, you won’t have made a valid application for a place at our school. 

You can also watch the Leeds City Council school admissions video  

The council’s social media pages will also tell you about any Q&A sessions where you can ask questions.

Take a look out our previous admissions information on the Leeds City Council website by clicking this link

Application timetable 

The below timetable applies to applications made to Leeds City Council. If you apply to another local authority, they may have different dates

In-year applications.

If you're moving into Leeds or want to change schools in Leeds, you need to make a school transfer – often called an in-year application.

Moving schools can be a difficult experience for a child. You should always speak to your child's current school before trying to move to see what support they can offer you

How to apply for an in-year place

Roundhay St John’s is part of the Leeds coordinated in-year application scheme. This means you can apply for a place online using the Leeds in-year application form at Before you move schools (leeds.gov.uk).  You can apply for places at our school and most other Leeds schools at the same time on this form.  If you have moved house, please upload evidence of the house move with the online application. You can find out what you need to provide on the above website.   

We have to offer places by applying our admission policy criteria to your child’s application and we will contact you with our decision about offering you a place.  We will tell you our decision no later than 15 schools days from when you apply.   

If we cannot offer you a place, we will

• write to you to explain the reasons,
• explain how you can appeal and
• add your child to our waiting list in case a place becomes free.

Our waiting lists are kept until end of each school year.   You will need to make a new application if you want to be on the waiting list for the following school year.

Appeals

If you are not offered a place at the school you requested, you will have the right of appeal. The appeal panel is independent of the school and council and the decision is legally binding. 

Before you appeal you:

• should accept any place that you have been offered in case your appeal is not successful
• should think about why you are appealing and check if it's likely to be successful
• could read the advice for appealing school places on GOV.UK 
• could get independent advice on making an appeal from a charity

Leeds City Council arranges our appeals and you can find the appeal form at School appeals (leeds.gov.uk)    

If you are applying for a reception place for September 2025, you need to submit your appeal form by the above deadline to ensure the appeal will be heard before the summer holidays.

Appeals for Reception, Year 1 and Year 2 – these classes are limited to 30 pupils per teacher by law. This means that appeals for these places are less likely to be successful. 

If our school refuses your child a place because of this limit and you want to appeal, you will need to make an infant class size appeal.  You can see if your reasons are likely to be successful by reading the Department for Education's information about infant class size appeals.   

Other appeals - You can appeal because you want your child to attend a particular school. These are successful if the panel agree that the reasons for your appeal outweigh the school's decision not to admit any more children.

Wanting your child to go to a school because you think it is the best one in the area is not likely to convince the panel that your child should get a place there.

If you uncertain about any aspect of the process, do give the school office a call and we will be happy to help.